+34 691 160 120
Email Us

Essential Documents to Sell a House in Spain: Complete Checklist

Selling your property in Spain means you need certain documents. It’s best to start collecting these documents early. This helps avoid delays and shows potential buyers that you are transparent.

Good preparation is important. If you do not have the right documents, it can slow down your sale and make buyers think twice.

If you have any questions about the sales process or the paperwork involved, speaking to a property professional or a legal expert can be helpful.

Necessary Documents for Selling

Title Deed of the property >

Energy Certificate >

Proof of Mortgage Cancellation >

Latest Paid Invoices >

Yearly Property Tax >

Declaration of Habitability >

Urbanisation Related Documents >

NIE Number >

Necessary Documents for Selling Property in Spain

Title Deed of the property

The title deed, or “escritura de propiedad,” is the key document for selling a property. This legal paper is in the Spanish Land Registry. It proves you own the property. It contains important information like a description of the property, its boundaries, and any loans or charges against it.

You will need a copy of the title deed when you list your property and when you complete the sale. You can get a copy from the notary who helped with the purchase or from the Land Registry office where your property is recorded.

Before selling, it’s very important to check that all information on the title deed is correct and current. Any mistakes or mismatches could create legal problems.

The Role of the Energy Certificate

An Energy Performance Certificate (EPC) is required for anyone selling or renting a property in Spain. The EPC shows how energy efficient a property is, from A (most efficient) to G (least efficient). It checks different parts of the property that affect energy use, like insulation, heating, and hot water systems.

You must get an EPC from a certified technician who will come to the property to assess it. Having an energy certificate when you sell or rent can make your property more appealing, especially to buyers who care about energy efficiency.

Sellers can attract better offers by showing a good energy efficiency rating.

Proof of Mortgage Cancellation

Latest paid invoices

When you sell your property, it is important to check that all utility bills are current. This includes bills for electricity, water, and gas. Showing the buyer recent paid bills shows that there are no unpaid debts linked to the property.

It also lets the buyer know that these services are active and can be easily transferred to their name. Making sure the utilities are transferred smoothly helps the buyer move into the home without any issues.

Keeping up with utility payments shows you are a responsible seller. It also helps the new owner have a smooth transition into their new home.

IBI - Yearly Property Tax

IBI means “Impuesto sobre Bienes Inmuebles.” It is the yearly property tax in Spain. If you are selling a property, you must keep your IBI payments current. It’s common to show the buyer proof of payment for the current year.

This local tax is collected by the town hall. It helps pay for services and infrastructure in the municipality where your property is. If you have unpaid IBI, the buyer might have to pay it.

Showing proof of IBI payment can help you avoid any problems and disputes later on.

Declaration of Habitability

The Declaration of Habitability, also known as “Cédula de Habitabilidad,” is a paper that confirms a property is fit to live in. This document is important in Spain. It shows that the property has basic services like water and electricity.

This declaration makes sure the property is safe and can be legally occupied. It helps buyers transfer utility contracts easily into their name.

If sellers do not have this declaration yet, they can get it from their local town hall.

Documents relating to the urbanisation

If your property is in a community or urban area, you may need more documents to sell it. These documents usually include the community rules that explain how the community operates.

It is important to give potential buyers copies of these documents. You should also inform them about any fees related to the community. This helps keep everything clear and avoids future problems.

Be honest with potential buyers about any community fees and any charges that may come up later.

NIE Number: Why It's Crucial for Sellers

The NIE number is a tax ID given to foreigners by the Spanish Tax Office. You need it if you want to do legal or financial deals in Spain. This includes buying or selling property. If you are a foreign seller, check that your NIE number is up to date.

Having a current NIE number is very important for paying taxes on property sales. The Spanish Tax Office needs it to handle the transaction and figure out any taxes you might owe.

You can get a NIE number by going to the Spanish Consulate in your home country. You can also apply for it while you are in Spain with help from an authorized representative.

Need help or have questions about selling your property in Spain?

Contact Sunny Casas for a free property valuation and personalized advice. Our friendly and professional team is here to guide you through every step of the sale process.

Let Us Call You!

Get a free valuation or more info—no obligations.

By submitting this form, you confirm that you agree to our website terms of use, our privacy policy and consent to cookies being stored on your computer.

Need assistance? We're here to help.

Let Us Call You

Customer Feedback

Maris from the Sunnycasas team was the fantastic agent who helped me find my dream home in Spain. She listened to my needs and presented a great selection of properties. Maris was a joy to work with, very knowledgeable, and facilitated connections with key contacts, like mortgage advisors. I’m very grateful for this excellent experience! Thank you, Maris and Sunnycasas!

Emilija Petrović

From start to finish, the service was extraordinary. The entire Sunnycasas team, including everyone involved, was both professional and friendly. I consider myself fortunate to have chosen the right agents. Simply top-tier!

Giovanni Rossi

I’m from the USA, and without the help of the Sunnycasas team, I have no idea how I would have managed my home search in Spain. From start to finish, they were incredibly supportive in every way, including their excellent customer service. They can also recommend financial firms and attorneys if you need them. I would highly recommend Sunnycasas to anyone looking for assistance in finding a home in Spain.

Jessica Thompson

Properties in Sale

Newest Properties Around You

See all properties